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American Career College and West Coast University are industry leaders in helping individuals pursue their educational and professional goals. We are currently seeking an Executive Assistant to assist the Finance Department for our Administration Office in Irvine, California.

SUMMARY:
Under general supervision the Executive Assistant coordinates the day-to-day office operations of the department; performs a wide variety of administrative support tasks as assigned; prepares meeting agendas, memos, and correspondence; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences; attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities.

  • Assists the CFO and Finance department with administrative assignments.
  • Maintains and coordinates calendars; notifies and gathers information for calendar and distributes to appropriate staff members.
  • Deals discreetly with sensitive, confidential information concerning student, staff and university affairs, information contained in minutes, letters and other documents.
  • Composes correspondence, memos, and reports.
  • Schedules and organizes meetings; assists with preparation
  • Distributes supplies as requested/needed.
  • Processes, distributes and collects paperwork for associate transactions and submits to Human Resources Representative for processing.
  • Assists with payroll functions such as collecting and inputting time worked for staff each pay period end. 
  • May distribute payroll checks to associates.
  • Maintains department files and/or records. 
  • May assist with preparations/arrangements for meals and/or refreshments for meetings and other special events.
  • This is an outstanding opportunity for a professional individual to join a growing organization.

EDUCATION:
  • Associate degree in related field required.
  • Bachelor's degree preferred.
EXPERIENCE:
  • Five to seven years of experience performing complex and responsible office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
  • Proficient command of grammar, punctuation, spelling, and correct usage of the English language.
  • Comprehensive knowledge of office systems, practices, and administration.
  • Proficient skills and experience in Microsoft Office computer software systems that include email, calendaring, word processing, spreadsheets, and presentation software. 
  • Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.
  • Comfortable with supporting multiple C-level executives and their subordinates.
To learn more and apply for this exciting opportunity, please visit our websites: www.americancareercollege.edu OR www.westcoastuniversity.edu
 
American Career College and West Coast University are proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population.

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