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Administrative Assistant - Physical Therapy department

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Administrative/Clerical
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West Coast University, a private university with the singular focus of educating health care professionals, is currently seeking an full-time Administrative Assistant to support the Physical Therapy program at our Center for Graduate Studies in Los Angeles, CA. This is an outstanding opportunity for a professional to join a growing university as we expand our academic programs in health care and related fields.


SUMMARY:

 

Under general supervision the Administrative Assistant coordinates the day-to-day office operations of the department; performs a wide variety highly responsible and complex administrative clerical support tasks as assigned. 

  • Prepares meeting agendas, memos, and correspondence; completes a variety of routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities.
  • Acts as liaison for Physical Therapy program clinical partners, faculty, clinical coordinators and students.
  • Assist students with application and documents for internships.
  • Work with Clinical Coordinators to schedule and follow up on site visits.
  • Track progress of students' clinical internships
  • First point of contact for students and clinical partners with questions and issues.

  • High school graduate or equivalent required. 
  • Associate degree in secretarial science or related field preferred.
  • Minimum of three years of experience performing complex and responsible office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment. 
  • Proficient skills and experience in Microsoft Office (Word, Excel and Outlook). 
  • Record keeping, account maintenance, and purchasing practices and procedures.

Your daily reward will be the personal satisfaction of having a chance to make a difference to yourself, your team, and to a group of students who expect an outstanding education and career.  

 

Full-time associates are eligible for an exceptional benefits package which includes:

  • Health, dental and vision plan
  • Vacation, sick and holiday schedule
  • Tuition Reimbursement
  • 401(k) Plan with employer match
  • Flexible Spending Account
  • Long/short term disability and more.

To learn more about West Coast University and apply for this exciting opportunity please visit our website:  www.westcoastuniversity.edu 

 

West Coast University is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population. 

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