Financial Aid Refund Processor

Financial Aid
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American Career College and West Coast University are industry leaders in helping individuals pursue their educational and professional dreams. We are currently seeking a Financial Aid Refund Processor for our Administration Office in Irvine, California. This is an outstanding opportunity for a professional individual to join a growing organization.


Reporting to the Vice President, Financial Aid, monitors drop activities and reports, pending grad reports, cancel activities, and credit balance refund reports; prepares and processes Return to Title IV calculations as well as institutional (state) refund calculations. 

  • Prepares and processes credit balance refunds and stipends. 
  • Calculates and schedules account adjustments for aid awards and tuition charges. 
  • Maintains detailed records of withdrawals and refund calculations. Processes monthly SSCR reports for all locations.  
  • Assists with CampusVue testing for upgrades and fixes. 
  • Adheres to Associate Expectation Agreement, established department policies and procedures, and excellent customer service standards in accordance with the mission and purpose of the organization.


  • Associate’s Degree required.
  • Bachelor’s Degree preferred.


  • Two years relevant experience in the administration of Title IV financial aid, bookkeeping, or financial analysis required. 
  • Experience with CampusVue software a preferred. 
  • Experience with MS Office, Excel, and basic internet knowledge. 
  • Knowledge of automated financial and accounting reporting systems and education/student accounting systems preferred.


  • Health, dental and vision plan
  • Vacation, sick and holiday schedule
  • Tuition Reimbursement
  • 401(k) Plan with employer match
  • Flexible Spending Account
  • Long/short term disability and more.

To learn more and apply for this exciting opportunity, please visit our websites or


American Career College and West Coast University are proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population. 

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